BOOK AN APPOINTMENT WITH AN IT SPECIALIST TODAY

How to Use Microsoft Teams

How to Use Microsoft Teams Technology

Microsoft Teams has quickly become one of the most popular tools businesses are using as employees have migrated to working from home.

How can your business best use Teams and its features to keep employees connected and productive during the COVID-19 pandemic?

Microsoft Teams Training

What Is Microsoft Teams?

Microsoft Teams is a cloud-based tool that combines multiple features in one cohesive platform. It can be used by businesses and organizations of all sizes, allowing for collaboration and communication among internal employees, freelancers, clients, customers and partners.

The application includes versions of familiar Microsoft programs and integrates easily with Office 365, the cloud version of the company’s popular productivity suite. Within Teams, employees can create, post, share and collaborate on Word, Excel and PowerPoint files. In addition, the platform includes voice over internet protocol (VoIP) phone services, videoconferencing and instant message capabilities.

Here are some of the main capabilities:

  • Chat. The function allows for private or group messages, and file attachments via OneDrive for Business
  • Calendar. The platform syncs with participants’ Outlook calendars to simplify meeting and appointment scheduling
  • Calls. Using the Skype framework, users can launch voice or video calls
  • Teams. When a new team is created, an Office 365 Group is created in the background, allowing integration with the cloud-based apps

Teams allows businesses to work across operating systems (desktop versions are available on Windows, Mac and Linux), a web-based app and a mobile app (for Android and iOS devices).

Teams also supports virtual meetings, presentations and webinars, accessible by internal and external participants.

How Does Microsoft Teams Work?

Teams groups users into channels based on work function, special project, responsibility areas or meeting group. Each channel contains a virtual workspace with threaded chats, shared digital files, and space for real-time collaborating tools.

Teams lets you store files within the Microsoft solutions or other file sharing sites like Dropbox or Google Drive. Ample third-party integrations allow you to connect Teams to other popular tools.

There are multiple plans available:

  • Free Version. You can create a Teams organization of up to 300 people (or unlimited if part of an accredited educational institution) with 10 GB of storage, plus 2 GB per person. Your organization can be divided into teams or channels and allows for group audio and video calling
  • Office 365 Business Essentials. This plan costs $5 per user per month. It includes Microsoft support, more features and storage, and integration with Microsoft SharePoint, Yammer and Planner. It also integrates with Stream apps
  • Office 365 Business Premium. This version, for $12.50 per user per month, gives access to desktop Office apps like Outlook and Word, plus higher data capacity

How Secure Is Microsoft Teams?

With the rapid deployment of new tools, many of which employees don’t know very well, cyberattacks have increased. Hackers are taking advantage of vulnerabilities and user fears to launch malware that can attack systems and websites, steal data and disrupt sessions. Here are some tips for keeping your Teams meetings protected:

  • Create Global Teams Management. Any user with an Exchange Online account can create and own teams by default. To better manage the number of team managers, consider creating a group that have permissions to make new groups and teams
  • Restrict Guest Access. Leave guest access disabled or restrict privileges as default settings, especially for screen sharing and phone calls
  • Use Audit Features. The analytics section provides useful data on logins, team membership and changes, data permissions and changes, data manipulations and app installations
  • Configure Apps. Teams supports built-in apps from Microsoft, third-party apps and apps built internally. Managing which apps are allowed based on source or data handling is prudent

Microsoft Teams is a powerful tool to help your organization connect, collaborate and communicate.

More Like This

AA20-301A: North Korean Advanced Persistent Threat Focus: Kimsuky

Original release date: October 27, 2020 Summary This advisory uses the MITRE Adversarial Tactics, Techniques, and Common Knowledge (ATT&CK®) version 7 framework. See the ATT&CK for Enterprise version 7 for all referenced threat actor tactics and techniques. This joint cybersecurity advisory was coauthored by the Cybersecurity and Infrastructure Security Agency (CISA), the Federal Bureau of …

AA20-301A: North Korean Advanced Persistent Threat Focus: Kimsuky Read More »

Read More

Getting Started With Microsoft Teams?

Getting Started With Microsoft Teams? What drives workplace performance? A few years ago, a Stanford study published in the Journal of Experimental Social Psychology suggested that workplace performance was driven by collaboration. In fact, just the thought of collaboration was enough to improve performance. One interesting statistic: 64% of employees working collaboratively had higher success rates than …

Getting Started With Microsoft Teams? Read More »

Read More

AA20-296B: Iranian Advanced Persistent Threat Actors Threaten Election-Related Systems

Original release date: October 22, 2020 Summary The Cybersecurity and Infrastructure Security Agency (CISA) and the Federal Bureau of Investigation (FBI) are warning that Iranian advanced persistent threat (APT) actors are likely intent on influencing and interfering with the U.S. elections to sow discord among voters and undermine public confidence in the U.S. electoral process. …

AA20-296B: Iranian Advanced Persistent Threat Actors Threaten Election-Related Systems Read More »

Read More

AA20-296A: Russian State-Sponsored Advanced Persistent Threat Actor Compromises U.S. Government Targets

Original release date: October 22, 2020 Summary This joint cybersecurity advisory uses the MITRE Adversarial Tactics, Techniques, and Common Knowledge (ATT&CK®) framework. See the ATT&CK for Enterprise framework for all referenced threat actor tactics and techniques This joint cybersecurity advisory—written by the Federal Bureau of Investigation (FBI) and the Cybersecurity and Infrastructure Security Agency (CISA)—provides …

AA20-296A: Russian State-Sponsored Advanced Persistent Threat Actor Compromises U.S. Government Targets Read More »

Read More

MFA Bug Opens Door For Hackers To Attack Microsoft 365

New and heightened digital threats develop every day, and having standard security software may not be enough to protect your personal data and business from exploitation from malware attacks. Businesses across industries are vulnerable to new attacks, as many security software lags behind. Hackers find ways to work around the most common security platforms to …

MFA Bug Opens Door For Hackers To Attack Microsoft 365 Read More »

Read More

What Is The Dark Web?

What Is The Dark Web? Are your company’s data and network secure? Solidly secure? Or, are you worried you may have been hacked, putting sensitive data at risk? You may be wondering about the latter if you’re looking up information on the dark web and how it may impact your business. Because, indeed, if you …

What Is The Dark Web? Read More »

Read More